5 Content Management Best Practices

Content marketing not only drives traffic, conversions and leads but also stimulates other marketing initiatives and produces long-term, enduring outcomes.

However, before you can market your content, you must first arrange and manage it efficiently. So, in this post, we’ll go over some content management best practices. These recommended practices can help you manage your content successfully and get the most out of your content marketing efforts.

content management

Content Management Best Practices

Know Your Purpose and Set Goals

A good content management strategy should begin with defining a clear objective for the content and, more importantly, ensuring that that aim is linked with the goals and pain areas of your organization.

Brand recognition, consumer engagement, talent recruiting, attracting strategic partners, lead generation, and others are all goals you can achieve through your content. 

However, you cannot set your goals or objectives if you don’t first understand your brand’s purpose. 

You have a purpose whether you operate alone or in a group. Are you a clothing store’s web editor? Then your organization’s goal is to sell clothes. Or, do you work for a nonprofit organization as the website editor? The purpose of your company is then linked to your set goals, like securing funding, spreading ideas, etc.

Any editor or content manager must understand what they are trying to accomplish in order to support their business objectives.

Identify and Understand Your Audience

Another critical component of a good content management strategy is clearly defining and understanding the target audience inside and out. This can be accomplished by conducting extensive research to address questions such as: 

  • What are your ideal customers’ particular needs and common issues? 
  • What are their interests? 
  • What do they do with their online time? 
  • What channels will you use to communicate with them? 
  • What are the current trends that they are following? 
  • When they’re looking for what you’re offering, what questions do they ask? 
  • What kind of content do they prefer/consume the most? 

After you know the answers to the questions above, you’ll need to develop “buyer personas” and then provide meaningful, relevant content that corresponds to each stage of the buyer’s journey. 

Stay Organized 

Content management isn’t done blindfolded or at random. Publishing content without a plan is comparable to baking without a recipe or driving without a destination. 

Using a content calendar to schedule the time and amount of content that needs to be written is another best practice in content management. An editorial content calendar is a visual workflow that lets content managers set daily, weekly, or monthly goals and arrange their labor. 

Editorial content calendars are crucial because they allow content managers to keep track of content kinds, authors, publication dates, and promotional channels. This not only maintains uniformity, but also it aids in the detection of gaps and the organization of information. It also allows content managers to share their content plans with other internal stakeholders.

Choose the Right CMS

While this post focuses on content management approaches, you can’t ignore the fact that you’ll also need strong digital tools. Your chosen CMS should, as a result, present a clear and tidy overview if you want to accomplish your goal and maintain control over your content for publication and inventory purposes. 

Let’s take a look at why choosing the right CMS is crucial to your content’s and business’s success. 

Security Concerns

Data Security and privacy are always a top priority for any business or organization. A modern CMS is significantly less vulnerable to hacking risks since it is built with data security and privacy in mind, and it uses APIs that are secured by a firewall. In addition, its advanced architecture and highly expandable framework with pre-built connectors allow secure third-party integrations and storage of sensitive data. 


A modern CMS is created with scalability in mind, so it can grow with your company. Because the backend and frontend are decoupled, it’s easier to make changes and upgrades without having to rewrite the entire system. Keep in mind that your CMS should be able to grow with your company without breaking the bank.


Modern CMSs provide better and more personalized options, and one of the most key ways they do it is through comprehensive integration capabilities. Its modular, microservices-based architecture enables it to interact effortlessly with all other enterprise software, such as CRM and ERP, to build a platform with nearly limitless capability.

Follow Trends

The final best practice tip is to pay attention to trends. Of course, new isn’t always better, but when it comes to new ideas or technology, you should pay attention, so you don’t lose out. 

Topics such as SEO, content, technology, consumer trends, and design should be followed for content management purposes.

Subscribe to thought leaders’ and brands’ newsletters, and follow relevant Twitter influencers. You should do what seems right for you, but keep in mind that the world of digital and content management is constantly changing.


Content is a critical corporate asset at the heart of every memorable consumer experience. As a result, content management is a vital and integral part of every marketing strategy. 

At New Target, our content marketing experts create content that benefits your audience at every point of their journey. All digital marketing initiatives are built on the foundation of engaging, personable content. Our digital services team of writers, editors, designers, producers, and more can handle all of your content creation and management needs. Contact us today!

A global team of digerati with offices in Washington, D.C. and Southern California, we provide digital marketing, web design, and creative for brands you know and nonprofits you love.

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